Under what circumstances is an E-Verify affidavit needed?
Effective July 1, 2013, an E-Verify affidavit is required:
- When a public employer makes a purchase that includes services or labor, and
- The total amount of a purchase exceeds $2,499.99.
What is the definition of a service?
Clarification from DOAS’s State Purchasing Division (SPD) and the AG’s Office has been sought. However, in general, the advice provided by DOAS SPD is to “err on the side of caution and obtain the affidavit.” For the purposes of determining whether or not something is a good or a service, use this rule as a simple distinction: a good is tangible and a service is intangible. If you have additional questions, please do not hesitate to contact firstname.lastname@example.org or call 470.578-4355.
Do I need to get the E-Verify affidavit or will Procurement and Contracting obtain it?
The Office of Procurement and Contracting will obtain all required affidavits from vendors that are issued PO's in PeopleSoft. However, to expedite the processing of a requisition, end-users may obtain the affidavits on their own and attach it to their requisition.
Do I need to get an E-Verify affidavit for P-Card purchases?
Yes, E-Verify rules apply to ALL purchases that meet the criteria listed in question number one above.
If my purchase requirement for services is an exempt commodity (meaning that it is exempt from bidding requirements) is my purchase exempt from E-Verify requirements?
No. E-Verify requirements are different from bidding requirements. E-Verify affidavits are required for ALL purchases that meet the criteria listed above.
Where can I find the E-Verify instructions and affidavit form?
The Security and Immigration Compliance Affidavit form and related instructions can be located on Kennesaw State University’s Office of Procurement and Contracting website under the section entitled ‘Vendor-Supplier Services’:
How does a vendor enroll in the E-Verify Program?
Information regarding enrollment in the E-Verify program can be found via the U.S. Citizenship and Immigration website at http://www.uscis.gov/.
What is the Federal Work Authorization User ID or E-Verify Company Identification Number on the affidavit?
This is the number issued by the E-Verify system to the vendor when they register.